Stage 1

Stage 1 mainly includes the migration of mailboxes of all employees and students. Subsequently, the Microsoft Teams service will be launched.

Migration of mailboxes means that from our current email systems at AMU (GroupWise for employees, Roundcube for students) we will transfer all your emails and some other items to the new Microsoft Exchange environment. You will access your emails using the Outlook client, the Outlook on the web, or all other email clients that support the EWS or ActiveSync protocol - usually referred in clients as connecting to Exchange or Office 365.

The Microsoft Teams service was already temporarily launched at AMU at the beginning of the coronavirus crisis. Unfortunately, its permanent operation was not possible within the beginning of the migration of mailboxes, therefore its operation was terminated on June 30, 2020. Now this service will be operational again, permanently.

Schedule

  • 21. 08 2020 (Friday) – In the evening, emails will no longer be delivered to the original systems, instead of they will be delivered only to Microsoft Exchange (access possible via Outlook on the web).
  • 22. – 23. 08. 2020 (weekend) – Finalization of migration of mailboxes, during this period it may happen that some email services will be temporarily out of order.
  • 24. 08. 2020 (Monday) – All employees and students will start using only Outlook for email communication, calendars and contacts.
  • 07. 09. 2020 (Monday) - The Microsoft Teams service will be launched again, for all employees and students.

Frequently asked questions

What is email migration?

Mailbox migration means that from our current systems at AMU (GroupWise for employees, Roundcube for students) we will transfer all your emails and some other items to the new Microsoft Exchange environment within Microsoft 365 (formerly Office 365).

What will be migrated?

We will transfer to the new environment not only your emails, but also the content of your calendar, a list of your contacts and also your notes and tasks.

What will not be migrated?

We cannot transfer forwarding or redirection rules from GroupWise, so you will need to set up forwarding or redirection again in the new system. This does not apply to students, your settings will be preserved, but we recommend to check them.

Furthermore, it is not possible to transfer your signatures, both for employees and students. However, we will provide you with a simple guide on how to set your signature again in Outlook.

How I will be able to access my email box?

School workstations with Windows 10 will gradually be equipped with an Outlook client. This client will also be available to all students and full-time employees for download to their private PC or MAC devices. Everyone will be able to download the Outlook client for Android or iOS on their mobile devices, from the respective application stores of the given devices.

If the Outlook client does not suit you, then you can use any other client that supports access to the Microsoft Exchange server, using the EWS or ActiveSync protocol - usually referred in clients as connecting to Exchange or Office 365.

If you only need access to email via the web, you can always use Outlook on the web - the link will be provided at mail.amu.cz.

Will I be able to log in to my old mailbox?

Yes, you will be able to log in to GroupWise or Roundcube for a while to check if all your emails are in Outlook and you are not missing anything. However, it will no longer be possible to send or receive any emails from these systems. Access will be possible only via the web, links can be found at mail.amu.cz.